Additional Documents Based on Visa Type (on top of common documents)

Business and Professional Visas

• A mission order with financial responsibility, dated, signed, and stamped by the sending company official.
• An employment certificate, signed and stamped by the employer.
• An invitation letter dated and signed by the Gabon-based partner company.
• A document proving the company’s activities in the Benelux, recognized by the authorities and in the name of the business owner (if applicable).
• For traders:
  • Copy of the commercial register extract (company number).
  • Belgium: BCE extract
  • Netherlands: KVK extract
  • Luxembourg: KBIS extract
  • + Current month’s bank statement

Academic Visa

• Certificate of enrollment, internship agreement, or internship contract (for students or interns), plus invitation or agreement from the hosting institution in Gabon.

Consultant Visa

• Contract for consultants (if applicable), or firm documents + invitation letter.

Tourist Visa

• A hotel reservation that is dated, signed, stamped, and certified by hotel management.
• For employees: Employment and leave certificate dated, signed, and stamped + latest payslip + current month’s bank statement.
• For retirees: Copy of pension statement or tax notice + current bank statement.
• For unemployed: Sponsorship certificate from a family member in country of residence + copy of their ID + their employment documents + current bank statement; proof of family ties if applicable.
• For job seekers: Certificate from job agency (ONEM, Actiris, VBAB, Forem in Belgium; UVW in the Netherlands; ADEM in Luxembourg).
• For traders: As per business visa.
• For minors: Parental authorization (handwritten), school certificate, copy of parents' ID, sponsorship certificate + one parent’s current bank statement, birth certificate.
• For military personnel: Exit permit signed by military authority + current bank statement.

Family or Friend Visit Visa

Same as Tourist Visa above, plus:

• Accommodation certificate, dated, signed, stamped and certified by Gabonese municipal authorities.
• Copy of the host’s ID (if staying with an individual) + host’s professional and financial documents.

Diplomats and Similar

• Diplomatic/service passport.
• Verbal note from the Embassy or Organization.

Military, Family, and Defense Contractors

• Accreditation letter.
• Assignment message.

Journalists on Assignment

• Accreditation letter (mandatory), obtained from Gabon’s Ministry of Communication.
• Press card (required regardless of reason for travel).

Note: For accreditation, the media outlet must contact the Directorate of Communication at +241 11 74 84 72. Alternatively, ask a Gabonese correspondent to initiate the process.

Lawyers

• Copy of professional card (mandatory regardless of reason for travel).
• Additional documents may be required depending on the case.

Family Reunification (Diplomats)

• Copy of marriage certificate or family record book + ID of spouse or other legal document proving cohabitation + document proving assignment or spouse’s activities in Gabon.
• Diplomatic/service passport.
• Verbal note.

Important Notes

• The visa application form must be properly completed.
• The physical presence of the applicant or legal representative is required.
• Professional travelers may submit applications via a service agency.
• Visa requests must be submitted at least 5 business days before departure.
• The list of documents is indicative. Additional documents may be requested based on personal circumstances.
• Only verifiable urgent applications will be treated exceptionally.
• Applications sent by post or email will not be processed or returned.

Processing Time

• Normal: 5 days
• Express: 72 hours (for professional visas only)

Fees

• Express: €165
• Normal: €110
• Children aged 0–6: €55

Fees are paid in cash when submitting the application. They cover administrative and chancery costs and are non-refundable, regardless of the outcome (approval, rejection, or withdrawal).